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Tutor Contract Text

2025-26 School Year Tutor Contract

I agree to tutor at Family Education Days for the 2025/26 School Year.  By choosing "Agree" to each of the questions below, I am signaling my agreement to comply with the co-op policy.  I understand that if I choose "Disagree" for any question my application will not be accepted until the disagreement is resolved.

Independent Contractor

  • FED Tutors operate as independent contractors.

  • FED will not withhold FICA (Social Security and Medicare taxes), contribute to state or federal unemployment compensation, or withhold state or federal income tax on your behalf.

  • Tutors are solely responsible for tracking income and tax obligations.

  • Tutors are also required to provide the materials and supplies needed to tutor their classes and fulfill their class requirements at their own expense.

Learning Environment

  • Tutors are expected to foster positive learning environment.

  • This includes but is not limited to, being prepared and on time for class, addressing any disruptive students swiftly, treating students with respect, ensuring students are treating each other with respect, and communicating with both students and parents promptly.

  • If challenges arise with a student, tutors agree to reach out to a member of the FED board for support and next steps.

Class Planning

  • Tutors are expected to dedicate time to planning and preparing for their classes.

  • A class Syllabus/Contract should be provided to all parents that clearly explains: class expectations, homework requirements, costs for the year, materials and curriculum being used, means of communication, and a description of the materials being covered.

  • Further, tutors are expected to develop a class Scope and Sequence that explains what topics will be covered on a weekly basis during the year.  The details provided in this Scope and Sequence will vary based on the subject and age of the students being taught.

  • Both the Syllabus/Contract and the Scope and Sequence must be submitted to the Tutor Liaison by July 15th each year.  Any significant changes during the year should be communicated to the Tutor Liaison and parents promptly.

Communication

  • Tutors are issued a FED email address and are expected to monitor this email frequently so they can be contacted when a parent has a question or concern.

  • Tutors are expected to respond to communication promptly and should clearly spell out in the class contract the communication methods to be used and their expected response time.

  • Tutors acknowledge that the website forums should be their primary means of class-related communication with families throughout the school year.

  • Tutors acknowledge that for classes with upper elementary students and older, Google Classroom should be utilized to communicate assignments and class reminders to the students.

Required Instruction Time

  • Unless otherwise stated in your class description, tutors must provide at least one hour of instructional time per week listed on the FED School Year Calendar.

  • Tutors should strive to be present for their classes each week..

  • If a tutor is unable to attend their scheduled class for any reason, they are responsible for covering that instruction hour. They may choose to:  1) use an approved and qualified substitute*, 2) provide a virtual lesson, or 3) offer an alternative off-site lesson time that accommodates most students' schedules.   * All substitutes should be qualified to teach the subject matter and have an approved background check on file with FED.

  • If a tutor has to cancel a class for any reason, they must communicate with the parents and Tutor Liaison as soon as they are aware of the cancellation.

  • If no alternative arrangements can be made,  the tutor is responsible for refunding tuition for that class.

Supply and Tuition Fees

  • The family's ultimate agreement to pay tuition is with you, the tutor, not with FED.

  • Tutors are responsible for keeping accurate records of family payments and following up with parents for nonpayment promptly.  If difficulties arise with collecting payments, tutors should contact the Tutor Liaison for assistance.  Families with outstanding tutor payments may not enroll in future classes.

  • The first three weeks of school serve as a grace period during which students can drop classes without incurring a drop fee.  After that, any families that drop from your class will be responsible for paying a drop fee as published in the FED Handbook.

Background Checks

  • All tutors are required to complete a yearly background check and bi-annual child safety training program through the FED-appointed provider.

  • Tutors will be notified in January of each year of how to complete these requirements and must complete them prior to the upcoming year's schedule being released to families.

  • Background checks from other ministries cannot be accepted due to liability concerns.

  • Tutors who have completed a Ministry Safe or similar child safety protection training through another venue can provide the appropriate documentation to the Tutor Liaison and the FED requirement may be waived.

  • The cost for these checks and training is included in the annual administrative fee.

  • The 2025/26 school year tutor administrative fee is $40 and is due to FED by March 8th.  This fee covers tutor-related expenses such as background checks, child protection training, tutor shirts, the class management website, administrative needs, and emergency supplies for class days.

Safety from Scandal and False Accusations

  • Tutors agree to take necessary precautions to protect themselves from scandal and false accusations.

  • Tutors should never be alone in a classroom or bathroom with a child.  Should your class roster be limited to one (1) student at any time, contact the front office for an alternate class location that allows for public visibility.

  • If younger students need help with clothing, ask them to come to you, do not go into the bathroom with them.

  • It is crucial to involve parents in all disciplinary matters, as it is their responsibility to manage their child's behavior.  The FED board should be made aware of any communications with families related to student disciplinary matters immediately.

I agree to tutor at Family Education Days for the 2025/26 School Year. By selecting"Yes" to each of the questions above, I indicate my agreement to comply with the co-op policy. In addition, I am signaling my agreement to comply with co-op policies as outlined in the FED Handbook, including the Tutor addendum.  This handbook has been provided to me through the FED Website. I acknowledge that my commitment to the families of FED is for the full school year as published on the FED calendar and agree to fulfill that commitment. I recognize I have the right to refuse students and/or remove them from my class should they fail to follow the co-op and/or my contract guidelines on behavior or homework expectations. I understand that parents can withdraw from my class without incurring additional financial obligations if, after mediation with a FED board member, it is determined I have not fulfilled my contractual obligations. I further agree to indemnify and hold FED harmless of any loss or liability arising from performing services under this Agreement. I recognize that failure to meet these requirements will result in action up to and including termination of my ability to tutor at FED.